Find your parish Donate

Download forms and Information:

School Appointments

Important Information

Please use the forms below when requesting Patron Approval for the Selection Panel and for the approval of all teacher appointments of 24 weeks or more.

It is important to use one form for each named teacher whose appointment approval is being sought. This is to facilitate the placing of these forms in each teacher employment record file.

Please note that all teachers appointed to teach in our schools must hold a recognised qualification to teach Religious Education. If a teacher on the Permanent Panel does not hold such a qualification please contact Maeve - [email protected]

Teacher Recruitment Procedures
Download now (765 KB)
Interview Board Approval Form
Download now (102 KB)
Patron Approval Teacher Appointment
Download now (68 KB)
Recognition of Religious Education Qualifications
Schedule of a Catholic School
Download now (62 KB)
Important Infomation

As per Circular 44/19 6:3 the List of Independent Assessors for Leadership and Management Appointments has been agreed between the INTO and the Patron. This list has been circulated 3/9/2021 to all Chairpersons and Principals. It is also available from [email protected] .

When making these appointments Patron approval for the Interview Board must be sought in advance of the interview process.

Notification of the appointment of an API; APII or internal DP is made following the conclusion of the appeals period to the Patron. Where an external DP recruitment process takes place Patron Approval must be sought for the appointment of the successful candidates.

Please note that from the beginning of the school year 2022-2023 an open competition must take place in all schools to fill a Deputy Principal vacancy. The only exception to this is where a staff vacancy does not exist.

All the relevant forms can be found below.

Application for Patron Approval Interview Board Internal Leadership & Management Appointment
Download now (125 KB)
Patron Approval DP External Appointment
Download now (157 KB)
Notification to Patron of API and APII Internal DP Appointments
Download now (185 KB)
Important Information

If you are forming a Selection Panel for the appointment of a Principal please contact Maeve Mahon at [email protected] or 087-2373336

Application for Patron Approval Interview Board Principals Appointment
Download now (94 KB)
Application for Patron Approval Principal Appointment
Download now (100 KB)
Circular 53-24 SNA Recruitment
Download now (394 KB)
Patron Approval SNA Appointment
Download now (117 KB)
SNA Recruitment Procedures
Download now (411 KB)

Admissions 2024/2025

The Admission Process in all our Catholic Schools for the school year 2025/2026 begin no earlier than 25 October, 2024

A copy of the Admission Notice 2025-2026 must be submitted for approval before being posted to the school website.

Boards of Management may decide to commence their Admission Processes later than 25 October, but the Patron requests that schools in the same parish would collaborate to ensure that all Admission Processes begin at the same time.

Please note that Admission Notices must be posted at least one week prior to the Admission Process beginning. Admission Policies, approved by the Patron must be posted on school websites to comply with current legislation.

Template Admission Notice
Download now (85 KB)
Template Application for Admission Form Junior Infants
Download now (24 KB)
Template Offer of Admission Junior Infants
Download now (27 KB)
Template Letter No Offer of Admission Junior Infants
Download now (22 KB)
Template Application for Admission Form Other than Junior Infants
Download now (24 KB)
Template Offer of Admission Other than Junior Infants
Download now (27 KB)
Template Letter No Offer of Admission Other than Junior Infants
Download now (22 KB)

Boards of Management

2023-2027 - The First 100 Days

This useful list will help focus the discussion between chairperson and principal as they navigate the first 100 days of the 2023-2027 Board of Management Term.

Download now (181 KB)
For Your Attention as the School Year Begins
Download now (111 KB)
Change of Chairperson of a Board of Management

The appointment of a new Chairperson of a Board of Management is only made after consultation with the Patron. The Patron is then responsible for informing the DES of the change. It is very important that this form is completed and returned as soon as the Patron has agreed to the appointment of a new Chairperson.

Download now (80 KB)
Change of Board of Management Member Form
Download now (68 KB)
Form 2

• It is important that all Boards have full membership and that any vacancies are filled as soon as possible. Please refer to the Governance Manual 7:3; 7:4 and 7:5 for further information. You can also contact your parish priest or the Diocesan Office if you need any assistance in this.
• When a new member takes their place on the Board please ensure that Form 2 is updated and a copy placed in the Minute Book
• You must also complete a Change of BOM Chairperson or Member form & return to [email protected] as soon as possible.

Download now (314 KB)
Ethos

This short video offers boards of management the opportunity to reflect on their role in leading, supporting and strengthening the ethos or characteristic spirit that makes our Catholic School a place where each person is seen as made in the image and likeness of God. We ask all our boards of management to take the time to watch the video during the first 100 days of their term of office. The Chairperson will then facilitate a discussion based on the Checklist in Appendix 2 of the Handbook distributed at our Gatherings.
The Video may also be used at a staff meeting during the same time period.

Application Form for Additional School Accommodation for Primary Schools (ASA Form)
Capital Project Form
Download now (334 KB)
Credit Card - Guidelines for Online Purchases

This form must be consulted where a school board of management requires a credit card for its online purchases.

Download now (281 KB)
Application for School Credit Card

Patron Approval using this form must be obtained before an application for a Credit Card is made.

Download now (147 KB)
Child Safeguarding - Mandatory Template 3

Boards of Management are required to conduct an annual review of the Child Safety Statement and to notify the Patron that this has happened. Once this review has taken place Mandatory Template 3 must be completed and returned to [email protected] to fulfil the requirement to notify the Patron. An acknowledgment of the notification will be sent to the chairperson and principal. This should be placed on record as it may be required as evidence by the Inspectorate in the event of a CPSI or Incidental Inspection.

Mandatory Template 3
Download now (20 KB)

Schools Vetting

Important Information

Please note, all school vetting forms need to be sent directly to Br Camillus Regan, CPSMA, 10 Hawthorn Drive, Tullow, Co Carlow.

Sending schools vetting forms to Bishops House will result in a delay in your application.

Applications cannot be processed without the relevant ID and address verification – please use the checklist to make sure you application is completed correctly.

Vetting may be carried out for 16-18 year olds with parental consent.

Vetting Guidelines for Schools (2016)

There are a number of questions regarding vetting in schools, the following guidelines aim to answer some of those questions. This is the most up-to-date information we have to our disposal.

Download now (156 KB)
NVB1 Form (for email applicants)
Download now (302 KB)
'How to' Guide for NVB1 Form
Download now (822 KB)
NVB2 Form (ONLY for those without email)
Download now (485 KB)
'How to' Guide for NVB2 Form
3 NVB Parent/Guardian Consent Form for 16-18 year olds
Download now (305 KB)
Identification Requirements for under 18s
Download now (193 KB)

Useful Resources

CPSMA Guidance for Payments to Independent Assessors
Download now (246 KB)
Daily Fee Invoice for Independent Assessors
Download now (61 KB)
Travel & Subsistence Claim Form for Independent Assessors
Download now (66 KB)
Governance Manual for Primary Schools 2019-2023
CPSMA Handbook for Chairpersons
Draft PA Constitution
Download now (21 KB)

School Procedures

INTO/CPSMA Complaints Procedure Guidelines for Primary Schools
Download now (371 KB)
Workplace Bullying and Harrassment
Download now (142 KB)
Staff Relation Issues
Download now (142 KB)
Grievance Issues
Download now (142 KB)
Grievance & Disciplinary Procedures SNA’s
Download now (143 KB)
Other Employees: Statutory Instrument 146/2000
Professional Competency & Disciplinary Teachers & Principals

Revised procedures in relation to professional competence issues and general disciplinary matters

Download now (792 KB)